EAST COAST PREFERRED

GENERAL SUMMARY

Under general supervision and reporting to the Recruiting Manager, the Recruiting Coordinator/Level 1 Recruiter is responsible for supporting the Recruiting department with administrative tasks, as well as sourcing, interviewing and dispositioning candidates in the ATS system (Jazz HR).  

ESSENTIAL JOB FUNCTIONS - Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

• Perform a wide variety of administrative tasks, e.g. creating electronic files, preparing documents (offer letters, new hire packets, Federal/State compliance documentation, etc.)
• Posts open requisitions on company website, state boards and job boards via Jazz ATS
• Sources passive candidates through networks with industry contacts, association memberships, trade groups and internal employee referrals
• Reviews incoming resumes to evaluate whether candidates meet the requirements of the position
• Conducts prescreening interviews and provides a detailed summary
• Schedules and coordinates Hiring Manager interviews
• Works directly with Hiring Managers during all phases of the recruitment lifecycle and communicates updates to/from the Recruiting Manager and Executive Management Team
• Order background checks, drug tests, and other required screenings for new hires
• Follows new hire onboarding process to ensure smooth new hire experience
• Citizenship and I-9 verification
• Schedules and updates pending new hires in HR Calendar
• Schedules and attends (may also present) weekly new hire orientation
• Notifies hiring team of successful clearance or delays
• Generates, downloads and files new employee DocuSign onboarding paperwork and welcome emails
• Support and coordinate with HR team as required
• Perform other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: 

• Principles and best practices of recruiting and HR 
• Deep understanding of the US market, including knowledge of key players, market trends, and industry-specific terminology.
• Familiarity with ATS; in particular: JazzHR
• Non-discriminatory interview processes 
• Federal and State employment laws

Skills: 

• Team player with a high sense of urgency to interact at all levels of the organization 
• Advanced proficiency in Microsoft Office Suite 
• Functional knowledge of all office equipment 
• Strong collaborative and organizational skills with attention to detail 
• Fluent English – reading and writing is required 
• Professionalism, integrity, and ability to maintain confidentiality 
• Strong independent decision-making skills; excellent analytical skills and professional judgment 
• Excellent interpersonal, written, and verbal communication skills

Ability to: 

• Represent the organization professionally by demonstrating and communicating strong knowledge of the operation
• Participate in the talent and acquisition process with enthusiasm and accuracy from requisition initiation through onboarding
• Manage assigned candidate pipelines to ensure continued identification and movement of candidates through candidate relationship development and communication strategies
• Manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments
• Manage a heavy workload and multi-task under strict timelines
• Multitask, work in a fast-paced environment, and work with highly confidential information
• Take initiative, build, and maintain strong productive relationships
• Adapt to varying customer needs by performing a wide variety of tasks and change focus quickly as demands change
• Pass pre-hire criminal background check including drug screening

Supervision Received: 

• The work is performed under general supervision

EDUCATION AND EXPERIENCE

• High School Diploma, AA preferred
• 1-3 years recruiting experience in a manufacturing industry
• Experience with Applicant Tracking Systems, preferably JazzHR
• Experience with Docusign
• Aerospace and defense industry recruiting experience is highly preferred
• Demonstrated success in a dynamic, frequently changing, and geographically diverse environment
• Any combination of education and experience may be considered.

LICENSES, CERTIFICATES & OTHER REQUIREMENTS

• US Person 
• Valid Drivers’ License
• Valid Auto Insurance

WORKING CONDITIONS
Productivity: Incumbents must perform work in an efficient, effective, and timely manner with minimal direction. Mobility: Incumbents are required to participate in assigned physical activities which may include light lifting and sitting for prolonged periods of time.
Vision: enough to read printed documents, computer screens, and observe behavior of others.
Environment: Typical home office conditions, working directly with Senior Management, local and remote staff members.
Other Factors: Typical hours worked are Monday – Friday from 8:00 a.m. – 5:00 p.m. Incumbents may be required to work occasional extended hours.
The employee is occasionally required to stand; walk (approximately 1-2 miles a day); sit; reach with hands and arms; climb or balance; and stoop or kneel. The noise level in the work environment is usually low.

 

BENEFITS: 

• 12 days paid vacation first year, increasing with service years
• 10 days paid sick time
• 11 paid holidays
• Healthcare insurance available: Medical, dental, vision, STD, LTD, critical illness, life insurance for self and dependents
• 401k with match